Payments

Some Customers may choose to have payments directly paid from their checking accounts. This function allows the payments to be entered in Agvance and an ACH file to be created to withdraw the amounts from customer bank accounts. Setup for the ACH fi...

Record Customer payments and adjustments updates Customer A/R balances and affects the General Ledger.                     Money received from customers on account is handled at the Payment on Account screen which is acc...

Used for customer credit or return items, Credit Invoices update inventory and the Customer’s account balance.                                                               Credit Invoices ...

When using the Farm Plan Payment Method, there are a few reasons Invoice Detail may not be sent to John Deere. The payment was only a partial payment. The Farm Plan interface does not send invoice detail with partial payments since there is no way...

It is recommended to verify the local regulations for applying surcharges before using this function. There are two methods that can be used when applying surcharges. Method 1 – Based on the Pay Method set up for each Loc...

The following steps allow the full check amount to show at the  Bank Deposit screen and keeps the petty cash or cash drawer account correct. Set up a new Pay Method at Setup / AR / Pay Methods called Cash Back . Fill in the rest of the grid by...

Unapplied Cash can be used to pay an Invoice by adding a Payment at Accounting / A/R / Payments or by selecting the Payment on Account(s) shortcut icon. At the Payment on Account screen, check the Use U/A Cash option. Upon saving the pa...

Agvance calculates the discount as follows: (Amount to be paid less discount/ total due on the invoice less discount) * total amount of the discount Example 1 Customer has an invoice for $4,729.40 with a discount of $94.59 as displayed at the...

At  Accounting / Setup / Pay Methods  change the G/L account associated with the credit card payment methods to your credit card pending G/L account. Add a payment method for any card types you accept that are not already listed. Enter payments as...

There are a few approaches to writing off all or a portion of a Customer balance - using the Write Off utility, using Pay Methods, and using Discounts. Payment Method Setup Setting up a Pay Method is recommended for writing off Customer ba...

This utility, found under the A/R menu, was designed to automatically write off small balances from Customer accounts. Prior to using this utility, the Maximum A/R Balance to Write Off must be established for each Location using the utility. T...

Go to the Payment on Accounts  screen, and select the Customer. Enter the amount of Unapplied Cash to write off in the Discount Amount field as a negative number. Enter a different account in the Disc Acct  field if an account different from t...

Go to the Payment on Account screen ( Accounting / A/R / Payments or by selecting the Payment on Account shortcut) for the customer who has the Unapplied Cash balance. Enter a negative amount in the  Payment Amount field for the amount being...

Following is a description of the Invoice Roll-Through Payment on Account window: Gross   – This is the total amount due on the Invoice and cannot be changed. Disc   – The calculated discount on the Invoice displays here and may be cha...

The names of the methods of payment available at the Customer Payment on Account screen are set up in the Pay Methods  area at Setup / A/R . Indicate the General Ledger Account where each type of payment should post for each Location. New Pay ...

When receiving money from the Customer, it may be applied against specific Invoices or against Invoices as they are sorted in the grid. Select  Add a Payment on Account shortcut icon. Select the customer whose account is to be affected. Notice t...

The  Discount feature may be used for one of two reasons: The Customer is taking advantage of an early pay discount that was offered. Writing off a small under (or over) payment by using the  Discount feature. The discounts allowed at invoici...

Unapplied Cash is a separate customer balance intended to hold payments that are not ready to be applied. At the time a Payment is saved, if the  Payment Amount entered in the top portion of the screen exceeds the total of the selected Invoices in...

There are two situations regarding taking Prepay money: The Customer is paying for an existing unpaid Booking. The Booking needs to be recorded along with the Prepay money. This is approached by adding a Booking. Take Prepay for an Existing Boo...

Customers sometimes request that Unapplied Cash on their account be applied to a different customer’s account such as a farm or a relative’s account. At the Customer  Payment on Accounts screen found at  A/R / Payments / Add , select the customer...

Void If a payment entered in the current fiscal month was entered incorrectly, the payment may be voided. This is done from A/R / Payments by selecting the payment and then choosing Void . Voiding a payment removes the payment from the Custo...

If a customer check is returned by the bank because of NSF, there are two different methods of processing depending on if it was returned during the same fiscal month that the payment was processed. Same Fiscal Month as Payment Void the customer ...

When the Customer has a credit Regular balance, a refund check may be written to them with the following procedure. Go to Accounting / A/R / Payments and select Add  to choose the Customer who will be receiving a refund check. Alternatively, go...

When the Customer has Unapplied Cash on account to be refunded, use the following steps to issue a check. Enter a negative payment for the amount of the Unapplied Cash, selecting  Adjustment as the  Pay Method in the  Payment grid. Deselect al...

This area is used to create a file to export the ACH settlement checks for Grain which have not been exported. When processing Grain ACH payments, an ACH file in the format set up at Accounting / Preferences will be produced.  This is found at A...

John Deere Financial Multi-Use Account Integration (JDF Multi-use) is the brand name of a set of financing products from John Deere Credit (JDC). This service was formerly known as Farm Plan . A JDF Multi-use card is a lot like a credit card, exc...