Payments

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JDF - Canada
Add/Edit a Merchant Add or edit the Merchant at Accounting / Setup / A/R / JDC Setup / Setup / Merchant Numbers . Select JDF Canada if the Merchant is in Canada. For companies operating in Quebec, select In Quebec . Selecting In Quebec displ...
ACH Payments
Some customers may choose to have payments directly paid from their checking accounts. This function allows the payments to be entered in Agvance and an ACH file to be created to withdraw the amounts from customer bank accounts. Setup for the ACH fi...
Payment on Accounts
Overview Money received from customers on account is handled at the Payment on Account screen which is accessed at either A/R / Payments or by choosing the Add a Payment on Account shortcut icon. The Invoices load into the Payment grid in...
 Credit Invoices
Overview At the Select an Invoice screen found at A/R / Invoice , there are two selections related to credit situations: Credit and Reverse . Credit – This is used when product is returned or a billing error is made and void...
Farm Plan Invoice Detail
When using the Farm Plan Payment Method, there are a few reasons Invoice Detail may not be sent to John Deere. The payment was only a partial payment. The Farm Plan interface does not send invoice detail with partial payments since there is no way...
 Surcharge on Credit Card Payments
A processing fee surcharge may be applied to customers in Agvance. This surcharge is based on the Pay Method type set up for each location.  Using surcharges this way is only available for regular Payments on Account and Quick Tickets...
Entering Payment with Cash Back
The following steps allow the full check amount to show at the  Bank Deposit screen and keeps the petty cash or cash drawer account correct. Set up a new Pay Method at Setup / AR / Pay Methods called Cash Back . Fill in the rest of the gr...
Using Unapplied Cash to Pay Invoice
Unapplied Cash can be used to pay an Invoice by adding a Payment at Accounting / A/R / Payments or by selecting the Payment on Account(s) shortcut icon. At the Payment on Account screen, check the Use U/A Cash option. Upon saving the pa...
Calculation Of Discount On Partial Custom Payment
Agvance calculates the discount as follows: (Amount to be paid less discount/ total due on the invoice less discount) * total amount of the discount Example 1 Customer has an invoice for $4,729.40 with a discount of $94.59 as display...
Recording Credit Card Payments
At  Accounting / Setup / Pay Methods  change the G/L account associated with the credit card payment methods to your credit card pending G/L account. Add a payment method for any card types you accept that are not already listed. Enter p...
Write Off All or Part of Customer Balance
There are a few approaches to writing off all or a portion of a customer balance. This information covers steps for using Discounts and a Pay Method. Note : The Write-off Customer Balance utility  is another method which can be used to write...
Write Off Customer Balance Utility
This utility, found under the A/R menu, was designed to automatically write off small balances from customer accounts. Prior to using this utility, the Maximum A/R Balance to Write Off must be established for each location using the utility. Thi...
Writing off Unapplied Cash Balance
Go to the Payment on Accounts  screen, and select the customer. Enter the amount of Unapplied Cash to write off in the Discount Amount field. Enter this amount as a negative number. Enter a different account in the Disc Acct  field if ...
Transfer Unapplied Cash
Go to the Payment on Account screen ( Accounting / A/R / Payments or by selecting the Payment on Account shortcut) for the customer who has the Unapplied Cash balance. Enter a negative amount in the  Payment Amount field for the amount ...
Reconcile Credit Invoices
This function at A/R / Reconcile Credit Invoices allows Credit Invoices and/or Unapplied Cash to easily be applied against open Invoices. It can be run at any time during the month and multiple times if desired. It is recommended to use this utili...
Roll-Thru Payment on Account
Following is a description of the Invoice Roll-Through Payment on Account window: Gross   – This is the total amount due on the Invoice and cannot be changed. Disc   – The calculated discount on the Invoice displa...
JDF
Setup This area at Setup / A/R / JDC Setup allows the setup of the JDF Multi-Use Account integration such as credit plan numbers, descriptive billing codes, terminal numbers, and preferences. For further information on this optional add-on module...
Pay Methods
The names of the methods of payment available at the customer  Payment on Account screen are set up in the  Pay Methods  area at Setup / A/R . Indicate the general ledger account where each type of payment should post for each locat...
Use Unapplied Cash as Payment
At the Payment on Account screen, check the box that says Use U/A Cash . Upon saving the payment, the unapplied cash left in the customer's account will pay the Invoices that are checked in the grid below. If the Unapplied Cash amount is gre...
Apply Money against Specific Invoices
When receiving money from the Customer, it may be applied against specific Invoices or against Invoices as they are sorted in the grid. Select  Add a Payment on Account shortcut icon. Select the customer whose account is to be affected. Not...
Auto Apply
Auto Apply may be used when a customer does not specify which Invoices are to be paid. Select the  Add a Payment on Account shortcut icon. Select the Customer whose account is to be affected. Notice that the total amount owed by the Custo...
Allowing a Discount
The  Discount feature may be used for one of two reasons: The Customer is taking advantage of an early pay discount that was offered. Writing off a small under (or over) payment by using the  Discount feature. The discounts allowed ...
Overpayment of Account - Unapplied Cash
Unapplied Cash is a separate customer balance intended to hold payments that are not ready to be applied. At the time a Payment is saved, if the  Payment Amount entered in the top portion of the screen exceeds the total of the selected Invoic...
Taking Prepay
There are two situations regarding taking Prepay money: The Customer is paying for an existing unpaid Booking. The Booking needs to be recorded along with the Prepay money. This is approached by adding a Booking. Take Prepay for an Existing Boo...
Move Unapplied Cash to Different Customer
Customers sometimes request that Unapplied Cash on their account be applied to a different customer’s account such as a farm or a relative’s account. At the Customer  Payment on Accounts screen found at  A/R / Payments / Add...
Void or Reverse Payment
Void If a payment entered in the current fiscal month was entered incorrectly, the payment may be voided. This is done from A/R / Payments by selecting the payment and then choosing Void . Voiding a payment removes the payment from the Customer&...
Insufficient Funds Check (NSF) Returned
If a customer check is returned by the bank because of NSF, there are two different methods of processing depending on if it was returned during the same fiscal month that the payment was processed. Same Fiscal Month as Payment Void the customer ...
Writing off Bad Debt
Removing a customer balance unlikely to be collected is done in the following manner. At  Setup / A/R / Pay Methods , add a row for Bad Debt, using the Bad Debt Expense General Ledger account, if this Pay Method does not already exist. Note:...
Refund Credit
When the customer has a credit Regular balance, a refund check may be written to them with the following procedure. Go to Accounting / A/R / Payments and select Add  to choose the customer who will be receiving a refund check. Alternativel...
Refund Unapplied Cash
When the Customer has Unapplied Cash on account to be refunded, use the following steps to issue a check. Enter a negative payment for the amount of the Unapplied Cash, selecting  Adjustment as the  Pay Method in the  Payment gri...
Process Grain ACH
This area is used to create a file to export the ACH settlement checks for Grain which have not been exported. When processing Grain ACH payments, an ACH file in the format set up at Accounting / Preferences will be produced.  This is found ...
JDF Multi-Use
John Deere Financial Multi-Use Account Integration (JDF Multi-use) is the brand name of a set of financing products from John Deere Credit (JDC). This service was formerly known as ‘Farm Plan’. A JDF Multi-use card is a lot like a credit...