Grain General

This setup area allows configuring various defaults and settings to customize the program to the company’s preferences. Edit configurations at Setup / Preferences . General Scale Tickets – The last report number and posting d...

Overview Adding Grain Freight charges on multiple Grain documents and reconciling using the Reconcile Grain Freight utility. Setup Add Freight on Scale Tickets At  Grain / Operations / Scale Tickets , add or edit a Scale Ticket.  Dou...

Information for each type of Commodity being purchased, sold, and/or stored is entered here. This information is used throughout the Agvance Grain program as Scale Tickets are entered, commodities are received, and grain is shipped. Commodity specif...

Similar to Shrink Tables, Dock Tables affect the quantity of a Commodity being processed when its physical attribute requires dockage. Dock Tables are set up for a specific Grade Factor and Commodity combination. Common Dock Tables may be included f...

Grade Factors are used to identify attributes of the Commodity. They are used in the setup of Premium/Discount to affect the price transacted on a Commodity. Additionally, they are used to create Shrink and Dock Tables, which control quantity of t...

Similar to Shrink tables (which affect units), the Premium/Discount tables affect dollar values instead – either positively or negatively. In the Premium/Discount table, conditions are established to calculate whether a Commodity receives a pr...

Overview The Eleview Export and Import feature generates a file which is saved to a designated folder and can be sent to Eleview for review. The file will be processed, and a results file will be created showing all the records sent as well as any ...

A Settlement Deduction is an adjustment reflected as a monetary deduction or addition on the Settlement paid to a customer. These are applied after priced adjustments are made. Common examples of Settlement Deductions are Commodity assessments or c...

When physical attributes such as moisture affect the quantity of product being processed, a Shrink Table is needed. Shrink Tables are set up for a specific Grade Factor and Commodity combination. Common Shrink Tables may include moisture, damage, a...

Storage and Service Schedules may be applied to Assemblies and Settlements. The schedules can be set up with the initial charges and/or daily rate charges. Setup Charge ID – Enter a code to identify the Storage/Service Charge. This cod...

Posts handling shrink units by DPR commodity / location. Navigate to Grain / Operations / Post Grain Handling Shrink . Note: Upon opening Post Grain Handling Shrink, information loads for each Commodity , Location , Shrink Type , and approve...

Q.  Why is the question mark behind some information in Agvance?  A.  By clicking on the question mark you can view more information about the item in the field. The areas in Grain that have the question mark available are: Purchase ...

Q.  When setting up products such as corn, soybeans, wheat, and milo, what are the units of measure? A.  All grains will be set up in hundredweights or bushels (cwt or bu). If using hundredweights, there are always 100 lbs/cwt. If ente...

Q.  Received error message ‘String or binary data would be truncated’ while trying to run a Grain Ledger Setup Report. A.  A Grain Ledger Account has a schedule applied to it that is longer than 6 characters. Remove the extr...

Q.  Market Valuation Report not reflecting Shipment/Settlement adjustments. A.  The Current Market Valuation report may appear to be off by the amount of units that are found on the shipment settlements. The adjusting amounts do not aff...

Q.  When running the Grain Inventory report, it is showing out of balance on the first page by the amount of the unpriced assembly units. A.  When converting to a build after 6.0.17090 for the first time, set up will need to be complete...

Q.  When trying to import the North Dakota Lein Holder Import, a Path File/Access error occurs. A.  In the data folder, delete the file AgvNDLienImp.xx . The extension will vary because it is user-based. ...

When the scale has been connected to the computer running the Agvance Scale Interface, a representative from the scale company should be able to fill out the fields within the outlined areas below. Once that is done the Debug function can be use...

To help track producer grain offers for future delivery, a Purchase Offer Contract transaction gives the ability to document producer offers to sell grain. Enter and print Purchase Offer Contracts with dispositions of Priced, Futures Fixed, or Hedge...

Overview How do I recalculate premium/discounts on scale tickets? Setup When a premium/discount table that has been applied to an assembly sheet has been modified or changed, this process should be used to reflect the modifications or changes on ...

Overview An explanation of grain profit and loss by store purchases. Setup Beginning Inventory Column – Preliminary and Final Profit and Loss Dollars Beginning of Year Inventory value found under Grain Ledger Accounts / Grain Units tab...

The following is an overview of grain profit and loss by store receipts. Setup Beginning Inventory Column – Preliminary and Final Profit and Loss Dollars   Beginning of Year Inventory value found under Grain Ledger Accounts / Grain...

Issue Leased or condo storage is an arrangement between a facility and its investors (typically farmers) to store a guaranteed specific amount of grain at a reduced monthly or annual fee.  It is important to keep track of these units and how m...

Q.  What is the Invalid Weight Log?  A.  The Invalid Weight Log is a file created from the Grain Scale interface that stores all invalid weights captured while in the unmanned mode. When the  Enable unmanned outbound scale&nb...

This interface is designed to export data in a format compatible with ExamHand auditing software that is used by several states’ warehouse examiners. As of early 2013, the following states’ auditors are using this software: CO, IL, IN, O...

DTN Contracts may be imported into the Agvance Grain module. DTN To import DTN contracts into Agvance Grain, the company must establish an External Account. Enter the Agvance customer ID value in the new external account displayed for each DTN cus...

This information is for STLM Grain users who also utilize RFID and want to provide more robust information to their customers as they arrive at the scale.  This message board will display up to 14 lines of data, including up to 5 customer split...

The In-Transit Shipment utility is a method to mass enter an In-Transit price for shipments that are In-Transit, without the need to edit every shipment. The process will update the In-Transit price on the shipment so that when running the In-Transi...

Import a TSV file at Grain / Setup / Futures Month/Pricing .  The following criteria must be followed: Commodity – This IS required. The Commodity must be active in the database. Location – The Location IS NOT required. T...

Transportation Methods can be managed in Grain at Setup / Transportation Method . These methods can then be selected for Purchase Contracts, Sales Contracts, and Shipments. To require the Transportation Method, navigate to Setup / Preferences and ...

Agvance has the capability to send checks to Print Boss with a reference to select a specific bank account (if there are multiple setup in Print Boss). Navigate to   Setup / Preferences / General tab and check the box to Include account ref...