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Sometimes a partial payment is paid to a vendor to lock in a specific price for product that will be purchased at a later date. An example of this might be prepaying $0.05 per gallon for Propane to the vendor which locks in an actual product cost ...
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The following article explains how to record purchases and sales of grain in Accounting. It provides examples of Journal Entries for different types of transactions and explains how to adjust the quantity balance of accounts. The document emphasizes...
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When a sum of money is prepaid to a Vendor for unspecified Product, the credit balance is established using the Quick Check function. At G/L / Quick Check , select the correct Vendor and check the Use Prepay checkbox. This debits the Accounts P...
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When paying for specific Product, it is important to follow the instructions below through the entire process.
A good report to help track Prepay versus regular activity of a Vendor is the Vendor Detail report found in the Accounting Reports mo...
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Typically there are several end of year adjusting entries that an auditor or accountant provides. These adjustments are often not complete for several weeks after the actual year is ended. It is recommended to close the year and begin posting in the...
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This function posts recurring Journal Entries to the General Ledger. Select the Posting Date and the Group of recurring entries to post at Accounting / G/L / Post Recurring Journal Entries . These recurring Journal Entries are defined at S...
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Journal Entries made into the future will not affect the General Journal, account balances, or, in the case of a Vendor A/P type entry, the Vendor balance upon being saved. Instead, the entry is saved into a Future Journal and held until the fisca...
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The Quick Journal Entry screen at Accounting / G/L / Quick Journal Entry may be used to make a Journal Entry that has one debit account and one credit account. Once a Journal Entry has been saved at this screen, the previously used debit and cre...
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Agvance offers the option to import Journal Entries from Excel or CSV files. This is useful when importing payroll done outside of Agvance or importing a file received from an auditor. Importing Journal Entries from Excel or CSV files W...
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Recurring A/P Bills are ones that are entered repetitively. Payment for rented storage facilities or equipment lease payments might be examples of recurring A/P Bills. Add Recurring Bills at Setup / A/P / Recurring A/P Bills . This function allows...