Paying Bills

Overview To pay bills that originated from a Purchase Invoice, an A/P Bill, or a prepaid Purchase Order, choose A/P / Pay Bills . The first screen allows filtering of the bills to be paid by due date, by ACH , Non-ACH , or EFT vendor...

An ACH file may be created from the A/P / Pay Bills screen to pay vendors electronically through the bank. Prior to creating an ACH file, the preferences must be set at Accounting / Setup / Preferences on the A/P and G/L tabs to determine th...

Void Overview Because an A/P bill cannot be edited, if a bill is entered incorrectly (and no payments have been made against the bill), it will need to be voided. How this is done depends on where the bill originated. The two cases are shown belo...

The Memo Check , an option at A/P / Pay Bills , is often used to clear offsetting negative and positive A/P bills or to settle bills between Inter-Company enterprises. The posting that occurs is identical to the Pay Bills function. Since it does n...

Invoices for incidental expenses that arise are often not entered into the Accounts Payable area of the program. Examples of these types of entries would be manually written checks or incidental checks like a UPS COD shipment or a local organization...

Voiding Voiding a check created by the Pay Bills or Quick Check function is done from File / Open / Vendor on the Activity tab. Edit the vendor to whom the check was written. At the vendor’s Activity tab, select List in the Paymen...

Some vendors require payments to be made with a credit card. The following provides instructions on how to update inventory for one vendor and have a bill for another. A Purchase Invoice should already be entered using normal purchasing processes (...