Voiding / Reprinting a Vendor Check

Voiding

Voiding a check created by the Pay Bills or Quick Check function is done from File / Open / Vendor on the Activity tab.

1. Edit the vendor to whom the check was written.
2. At the vendor’s Activity tab, select List in the Payments frame. Each bill is listed separately even if several bills were paid on one check. Highlight any one of the Invoices paid with the check that is to be voided.
   
3. Choose Void. The Void a Vendor Disbursement screen displays to verify the bills paid by the check and dollars. Select Void.
   
4. A message appears explaining that the journal entry must be reversed to complete the voiding of the check. Select OK.
5. The journal entry displays. Choose Reverse which causes the journal entry associated with the check to be reversed.
6. At this point, the check has been voided. If the check was originally processed through the Pay Bills screen, the original bills will be available to be paid again at the A/P / Pay Bills screen. If the bill needs to be voided, go to Inventory / Purchase Invoicing or A/P / Add/Edit Bills, whichever was originally used to enter the bill. Edit the bill and select Void. If the original check was processed through the Quick Check option, reversing the check reverses everything about the transaction.

Reprinting

A check issued to a vendor may be reprinted from File / Open / Vendor on the Activity tab.

1. Edit the vendor to whom the check was written.
2. At the vendor’s Activity tab, select List in the Payments frame. Each bill is listed separately even if several bills were paid on one check. Highlight any one of the bills paid with the check and choose Reprint.
3. If necessary, the check number may be edited to match the preprinted check number on the check to be printed. Make sure the check is in the printer and select Reprint.