The following reports are found at Accounting Reports / Inventory. Below, find a brief description of each Inventory report along with use cases and links to additional information.
G/L Reports
- Trial Balance – The Trial Balance report lists GL Accounts and their Debit or Credit balance. Options are available to Group/Subtotal, Exclude zero balance accounts, Include Profit Center, etc.
- General Journal Listing – This report lists both sides of Journal Entries based on the range indicated. Details such as the Reference, Account, and Debit and Credit amounts are displayed. Additional filtering options are available such as the Dollar Amt which shows only Journal Entries with that specific amount entered. This report is a great tool for researching Journal Entries or investigating issues.
- Account Detail – The Account Detail report lists one side of the Journal Entries entered within the specified timeframe and groups by GL Account to show the Debits and Credits as well as the account Balance.
- Recurring Journal Listing – This report lists Template Journal Entries that have been set up which are used for repetitive General Journal Entries where the Account IDs are the same, but the dollar amount changes each time.
- Chart of Accounts – This report lists General Ledger Accounts, their Subtotal Acct, Profit Center (if applicable), if it is a normal Debit/Credit, and the P&L Category.
- Labels – This report lists the Account ID, Profit Center, and GL Account Name in a layout that can be printed on labels.
- Monthly Totals – The Monthly Totals report lists GL Accounts with the Beginning balance, months 1-6 or 7-12 (depending on what was selected on the Report Criteria screen) and the 6-month balance. The Total Debits and Total Credits are available at the end of the report for each column.
- Budget Analysis – The Budget Analysis report groups accounts by P/L Category (Direct Income, Direct Expense, Overhead Expense, Other Income, Other Expense, and Taxes) and provides the YTD Total, Budget Total, Remaining, and Percent (YTD Total / Budget Total * 100). The total for each P/L Category is displayed and the Net Profit YTD totals are shown on the last page of the report.
- Monthly Budget – This report lists GL Accounts grouped by P/L Category with columns for Beginning, six months, then Total. There are four different Styles of this report with different purposes/information. The months listed 1-6 or 7-12 depend on what was selected on the Report Criteria screen. Budget amounts can be entered on individual GL Accounts or with the G/L Budget Utility.
- The Worksheet option provides blank lines so the report can be printed and values can be written on those blank lines.
- The Budget Amounts option displays each account's budget dollar amounts as well as the 6-month Total.
- The Next Year's Budget Amounts option displays each account's budget amounts for the next fiscal year as well as the 6-month Total.
- The Budget Units option displays each account's budget unit amounts as well as the 6-month Total.
- Admin Split Values – This report lists the Profit Center ID/Desc as well as the Amount and Grand Total for Journal Entries posted using the Post Administrative G/L Splits function under the G/L menu in Accounting.
Financial Reports
- Balance Sheet – The Balance Sheet report groups GL Accounts by P/L Category and lists the current balance in that account for the fiscal month selected. Totals are then given for each P/L Category. Additional options are available on the Report Criteria screen like Include Account IDs, Subtotals Only, and Profit Center Breakdown.
- Income Statement – The Income Statement report (Income, Cost of Sales, Overhead Expenses, Other Income, and Other Expenses) provides the financial overview of the company for the selected Fiscal Month. The Total Income and Total Expenses are then shown at the end of the report which is used to calculate the Net Profit/Loss. The values provided are based on the fiscal month selected on the Report Criteria screen.
- Cash Flow – This report shows the cash inflow from operations and financial investments as well as the cash outflow that pays for business activities and investments.
Note: Some setup must be completed before this report can be run. - Definable Gross Margin – This report gives the ability to set up a format and choose which Income and Expense accounts to include in the report as well as group by Category and Subcategory. Running the report provides the Quant Sold (if checked to include in the setup), Sales($), $/Unit, Cost($), Profit($), Profit/Unit, and Margin for the selected Accounts in the fiscal month chosen. If Categories/Subcategories were included in the setup, totals for each of the column headings will be available for the accounts within those Categories/Subcategories.
- Definable Profit and Loss – This report allows the option to define a customized profit and loss statement.
- Budget Variance – The Budget Variance report lists GL Accounts grouped by P/L Category. The first three columns show the Budget, Actual, and Variance amounts for the fiscal month selected. The last three columns show the Budget, Actual, and Variance amounts YTD. On the last page of the report, Net Income totals are available for all six columns as well as Margins. Additional options for this report are Include Account IDs, Group/Subtotal, and P & L Selection. Current, Forecast, or Next Year can be selected as the Budget Year to determine what Budget amounts are displayed.
- Forecast – The Forecast report lists GL Accounts grouped by P/L Category as of the fiscal month selected. The Actual amounts are given for the first fiscal month through the fiscal month selected. Then, the Budget amounts are listed for the remaining months as well as a Forecast column and total Budget column. The Budget column is the total budget of all months for that GL Account. The Forecast is the total of all months. The Net Income totals are available at the end of the report (before and after taxes) as well as a section for Margins. Additional options for this report are Include Account IDs, Group/Subtotal, and P & L Selection. Current, Forecast, or Next Year can be selected as the Budget Year to determine what Budget amounts are displayed. This report can also be run using All as the Fiscal Month to display the budgeted amounts for each month.
- Statement of Operations – This report summarizes financial operations during a specified period and shows income and expenses as well as payment of earnings and additions to reserves.
Note: Some setup must be completed before this report can be run.
G/L Splits
- G/L Split Reference List – The G/L Split Reference List displays the Split ID, Description, G/L Account, Desc, and split Percent for G/L Splits.
Future Journal Entries
- Future Journal Listing – The Future Journal Listing report lists Future Journal Entries falling within the range indicated and gives details such as the JE#, Type, User who entered, Reference, Account, Debit, and Credit.
