The Open Item Statement shows only Invoices that are open at the time the Statement is processed. This Statement style is ideal for Customers requesting to only see open Invoices or for fast-moving accounts with a lot of activity to help the Customer verify all available discounts.
The Open Item Statement option is found at Accounting / Accounting Reports / Accounts Receivable / A/R Status. Within the A/R Status Reports window, select Statements followed by Open Item under Statement Style.
- Select Customers – The Open Item Statement report defaults to All Customers. To choose specific Customers, use the Select button.
- Classifications – Customers can be selected by Classifications. More information regarding Classifications can be found here.
- Print Detail – Options are not available when the Open Item Statement Style is selected.
- Sort By – Choose to sort the Statements by Customer ID or by Customer Name.
- Print Which – Select to print the Invoice #/Payment # or Control # on the Statement.
- Message Options – Selecting the Message option adds a message to all Statements, which may be used to inform Customers of things such as holiday hours or encourage them to visit a new website. The Use Aging Messages option allows various messages to print on the Statements based on the aging of the Invoices. Choose the Messages button to set up Aging Messages. The designated message prints below the aged balances on the statement. More information regarding Aging Messages can be found here.
- Statement/Aging Date – The As Of Date for Aging displays in the statement header and is used to calculate the aged balances at the bottom of the Statement.
- If Paid By Dates – Selecting a date at If Paid By - Date #1 or If Paid By - Date #2 calculates the amount the Customer owes by the selected date to stay current and take advantage of any available discounts. The total includes Invoices with a discount available through the specified date and Invoices with no discount term when the Invoice Due Date is on or before the Statement Due Date. Invoices with no discount and a Due Date past the Statement Due Date are not included in the If Paid By total. More information on If Paid by Dates can be found here.
Print Options
- Due Date – A Due Date may be selected to print in the header of the Statement.
- Include Invoices On Or Before Due Date – Only Invoices due on or before the selected date display on the Statement.
- Zero Balance with Activity – All active or selected Customers' statements print, even if there is a zero balance and there has been activity on the Statement.
- Zero Balance without Activity (nonprepay) – All active or selected Customers' statements print, even if there is a zero balance and there has been no activity on the Statement.
- Include Detail – Selecting this option prints the product detail from the Invoice on the Statement.
- Analysis – Select Include Detail to enable the Analysis option. When selected, the analysis Invoice description prints on the Statement.
- Include Discounts – A Discount column displays on the Statement showing the available discount for each Invoice.
- Prepay on Regular Statement – The total Prepay balance for the Customer is included in the Aging line of the Statement.
- Prepay Statement/Only – This option is only available with the Balance Forward style.
- Print Comments – This option is only available with the Balance Forward style.
- Include All Customers Regardless of Stmt Setting – Selecting this option generates Statements for all Customers meeting the above selected criteria regardless of the Print Statement option selected on the Miscellaneous Information tab of the Customer file.
- Print Sales Class Recap – This option is only available with the Balance Forward style.
- Do Not Print Total Balance – The Total Balance will not print below the Customer’s ID on the top right corner on the first page of the Statement.
- Do Not Print ‘Overall’ Balance in Aging – The overall balance is not included in the Aging line at the bottom of the Statement.
- # Copies – This defaults to 1 but multiple copies of each Statement may be processed by entering a higher number.
- Collate – If more than one copy of the Statement is requested, the Statements may be collated.
