The Batch Settle feature, located at Grain / Operations / Batch Settle, is designed to settle large numbers of Open Storage Scale Tickets at one time. One settlement contract will be made for each commodity/location.
Additional information about Batch Settlements is available here: Batch Settlements in Agvance.
Setup
Upon first opening the Settlement Batches window, unprinted Batch Settlements from all locations load into the grid. From this window, Batch Settlements may be added, reversed, deleted, printed, or a recap report may be printed.
Add a Batch Settlement
Select the Add button on the Settlement Batches window to add a Batch Settlement. The Batch Settle window displays.
At the top of the window, OS Scale Tickets from the Settle dropdown selections. The available tickets display in the grid.
The grid may be filtered using the options at the bottom of the window.
- Select Customers - Choose the customer(s) for whom to display Batch Settlements in the grid. A customer classification can be selected by choosing the Class. button.
- Select Locations - Choose the location(s) for which to display Batch Settlements in the grid.
- Select Commodity - Choose one or multiple commodities for which to display Batch Settlements in the grid.
- Tag All/Untag All - These buttons offer the ability to select all Settlement lines present in the window or untag all lines to select only specific lines. The unselected lines will remain in the window the next time a Batch Settlement is completed. The window defaults to having all lines tagged.
- Scale Ticket Start / End - These selections display when OS Scale Tickets are selected from the Settle dropdown menu. The grid is populated with Scale Tickets created from the start date selected to the end date selected.
- As Of Date - This option only displays when OS Scale Tickets is selected from the Settle dropdown selection. This date is used to calculate the number of days to filter the Scale Tickets.
- Number of Days - This selection only displays when OS Scale Tickets is selected from the Settle dropdown menu. Enter the number of days from the As Of Date to filter OS Scale Tickets to apply to OS Settlements. This is used in conjunction with the As Of Date so tickets can be filtered for those older than a given date by a set number of days.
- Batch Description - Designate a name to easily identify between separate batches.
- Settlement Date - This is the date used when documents of the Batch Settlement are printed.
Use the Settle column in the grid to select which line items to settle.
Select Settle to settle all selected contracts or Scale Tickets, making them available to settle them automatically to OS Settlements.
Note: Selecting the Settle button does not print the settlements. It only settles the desired lines to Open Storage Settlements.
Batch Settlements are processed in numeric order but are still given individual Settlement numbers. This offers the ability to select a specific Settlement to view, delete, or reverse without reversing every Settlement in the batch.
Reverse a Batch Settlement
A Batch Settlement may be reversed in its entirety by using the Reverse button on the Settlement Batches window. To reverse a single Settlement within a batch, navigate to Operations / Settlements. Using Reverse is recommended if Settlements have been Grain posted.
Delete a Batch Settlement
An entire Batch Settlement may be deleted using the Delete button on the Settlement Batches window. A single Settlement within a batch may be deleted by navigating to Operations / Settlements. Using Delete is recommended if Settlements have not been Grain posted.
Recap a Batch Settlement
When selecting a Batch Settlement for OS Scale Tickets, choosing the Recap button on the Settlement Batches window previews or prints an Open Storage Batch Summary report of the highlighted Batch Settlement. An example of the report is below.
Gross Units - The original units on the Scale Ticket.
Original Net Units - The number of units after the initial shrink at the time of delivery.
Shrink Adjustment - If there is an additional shrink after running the Batch Settle, the units display.
Net Units - The number of units the customer received.
The Shrink Adjustment Recap displays at the bottom of the report sorted by commodity, and then by location.
