The Bill List report found at Accounting / Accounting Reports / Accounts Payable provides a complete list of all AP Bills in the system, with the ability to filter by Vendor, and status such as Paid, Unpaid, or Both.
- Select Vendors – The Bill List report defaults to All Vendors. To choose specific Vendors, use the Select button.
- Vend. Class – Vendors can be selected by Classifications. Information regarding Classifications can be found here.
- Sort By – Report results can be sorted by Vendor ID, Vendor Name, Invoice Date, or Due Date.
- Include – By default, the report is set to include Cash Need Analysis and G/L Recap. Optionally, check to include EFT Bills Only. These options can be checked/unchecked based on needs.
- Paid – When selected, additional filters become available:
- Date Range – The Bill List report can be processed based on Invoice Date or Paid Date. Select the desired range and set the Start and End parameter.
- Unpaid – When selected, additional filters become available:
- Include bills that are on Hold – When selected results will include bills that are on hold. When unchecked, the option On Hold Bills Only will become available.
- On Hold bills only – When selected, results will be bills that were flagged On Hold in the Add/Edit Bills menu option.
- From a P.O. – This option is available when the On Hold bills only option is checked. When selected, results will be narrowed down to AP Bills that have information entered in the PO # field of the Add/Edit Bills menu option.
- Include bills due on or before – Set the date filter to the desired due on or before date.
- Included Entered on or after – Set the date filter to the desired entered on or after date
- Include due date range – Set the desired due date starting and ending parameters.
- Both – Select to include both Paid and Unpaid AP Bills in the results.
- User – This option is only available when the Paid or Both option is selected. By default, the report is set to All Users. Optionally select a specific User to filter results to Invoices entered by that User.
- Show expense detail – When selected, the details of the AP Bill will display.
