All Roundup Ready Alfalfa transactions are required to have the field coordinates of the field where the alfalfa was planted reported in the GPOS.
Setup
RR Alfalfa Product
At Accounting / File / Open / Product on the Seed/Lots tab, place a checkmark in the Needs Field Coordinates option. Agvance will be looking at Products with this turned on when exporting to Grower Point of Sales (GPOS) to validate that any Invoice with this Product also contains a Field with the proper field coordinates.
Field Coordinates
At Hub / File / Open / Field, each Field has a latitude and longitude. These need to be populated for any Field that will be invoiced for RR Alfalfa.
POS Warning
A POS warning will will display when entering Invoices to confirm invoicing is being done by Field and that the Field has the proper coordinates set up to sell RR Alfalfa. At Accounting / Setup / Preferences, select POS Warnings to add a new warning.
If a Customer Classification (containing all Customers who will be invoiced for RR Alfalfa) has not already been set up, this will need to be done prior to adding the new POS warning. If no Classifications are set up on the POS warning, then the warning will be effective for all Customers and Products.
Establish a Classification for RR Alfalfa for any applicable Product. The Warning Level can be set to Warn or Stop. A comment should be typed into the Message field stating product and invoicing requirements for any transaction in which the Customer and Product are in the Classifications specified on the POS warning.
Invoicing Alert
When an Invoice meeting the POS warning criteria is saved, the following POS warning will display. If the Invoice is by Customer instead of by Field or the field coordinates are not set up, it must be cancelled and re-entered. If all invoicing and product requirements have been met, choose Continue Save. The following displays when the Warning Level is Warn.
If the Warning Level is Stop, the available options at the bottom of the screen are Print and OK. The Continue Save and Cancel Save buttons are no longer visible.
