When using the Import Time Cards utility, a third-party time keeping system is used to create a text file with the employee’s time information. This file imports information into Agvance Time Cards, which are then imported when using the Payroll / Process Hourly option. Importing this information maintains the accuracy of the data and reduces the time spent processing hourly paychecks.
Setup
Time keeping programs, such as iSolved HCM's Timeforce II program, may be used as long as the program is able to create a custom export file using one of the existing file formats.
When setting up the data, the Employee ID in Agvance and the time keeping system must match. It is best practice to use upper case letters in both systems if using text for the Employee ID. The Pay Categories, and Job Activities if used in Agvance, must also match in both systems.
The file created must have a .txt file extension. The file does not contain a header record. The employee time information included should be in one of the following formats.
When Job Activity is not used, an example of a single line in the file is below:
"EmployeeID", "", "PayCategory", "Hours", "", "", "", ""
When Job Activity is used, an example of a single line in the file is below:
"EmployeeID", "", "PayCategory", "Hours", "", "", "", "JobActivity"
Below is an example of the file, shown with Job Activity:
JoeID, , Regular, 27, , , , Store
JoeID, , Regular, 13, , , , Blend
JoeID, , Overtime, 4.6, , , , Store
SamID, , Regular, 40, , , , Office
SamID, , Overtime, 2.3, , , , Office
BobID, , Regular, 16, , , , Store
BobID, , Regular, 24, , , , Blend
BobID, , Overtime, 12.2, , , , Blend
AmyID, , Vacation, 40, , , , Store
