Q. What cost will the Cost Fix utility adjust?
A. Note: This utility only updates costs on Invoices. It does not cause any general ledger posting to be done. This utility should be used with caution as it is updating information in the database. Please call SSI to ensure correct usage of the utility.
There are seven costs saved in the database at the time an Invoice is saved, Last, Average, Estimated Average, Replacement, Replacement2, Replacement3, and Replacement4. The Cost Fix utility, found at Hub / Utilities / Admin Utilities / Accounting / Cost Fix, adjusts the unit cost on Invoices based on the options selected when the Cost Fix utility is run.
Use current Product Costs allows Invoice costs to be updated based on the costs currently in the product file. In addition, in the Update these invoice costs area on the Repair Invoice Cost window, select any of the cost types to also be updated from the current costs in the product file.
The cost that is updated is determined by the Compute Invoice Cost preference at Accounting / Setup / Inventory Departments on the G/L Posting tab.
The Use Invoice Costs method allows the unit cost and other costs on the Invoice to be set to one of the costs originally saved on the Invoice. To do this, select which cost to use as the source cost and which cost(s) to update.
If User Defined Cost is selected, Unit Cost is added to the Update these invoice costs area, and an editable User Defined textbox is available to manually enter a cost.
After selecting the method, select the applicable products, customers, and range to run the Cost Fix utility. Optionally choose a Salesperson. Select the Location of the Invoices to be updated and select Update Costs Now to run the utility. A message displays when it has finished running the cost update.
