Worker's Compensation Report

The Worker’s Compensation Report can be used for many reasons but a common use is a company’s annual payroll account audit. The audit can be used to determine the rates for company’s Worker’s Compensation Insurance. The report has three processing styles, Summary, Detail by Code, and Job Activity Audit.   


  • Select Employees – Select the employees to be included in the report.

  • Select Style

    • Summary - Displays the gross wages for each pay category and total wages by W/C Code.  This style can be used with or without using the job activity option at the payroll preferences.  If job activity is not used, then the W/C codes should be entered on the employee file.  If job activity is used, the W/C codes should be set on the job activity screen.

    • Detail by Code – Displays each employee’s name, social security number and w/c code separated out by the worker’s compensation code. The W/C Amount displayed is the gross wages times the WC Multiplier set on the Job Activity screen.  A total for each code is also displayed.  This report is available if using Job Activity.

    • Job Activity Audit – Displays each employee’s paycheck with the job activity, earning category, worker’s compensation code, general ledger account, pay rate, hours worked, and gross wage. A total of hours worked and gross wages are shown. This report can optionally be sorted by employee/check or by WC Code/Employee. In the summary section, a total of hours and gross wages are shown by earning category. The “Include WC Code Breakdown” option will include a breakdown at the end of the report showing total hours and total gross wages by worker’s compensation code. The information on this report will only be valid if job activity was used when processing paychecks.

  • Select Range – Select the date range or check number range for the paychecks to be included in the report.

  • Include Additional Dataset – If additional datasets are available, one can be selected with the drop down box and included in the calculations.

  • Departmental Sort - If departments are specified on the employee files, selecting this option groups the employees based on the departments.

  • New Page/Dept - This option is available when the Department Sort option is selected. It inserts a page break between departments so each department starts printing on a new page.

  • Show Employee Totals - When using the Summary report style, this option is available. If selected, the total of the W/C code prints in bold, and then each employee included in the calculation is listed below, along with their total for each pay category. 

Worker’s Compensation – Summary

Worker’s Compensation – Detail by Code

Workers Comp Job Activity Audit